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Emissions Inventory
Frequently Asked Questions (FAQs)

 
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Last Updated: November 27, 2017

New! 2018 Emissions Inventory Workshop
Our annual free workshop will be held on Tuesday, January 23, 2018, at the National Weather Center in Norman and again on Wednesday, January 31, 2018, at the OU Schusterman Center in Tulsa. Attendees will learn about reporting process changes and improvements, QC procedures, and view training in Redbud, our secure online reporting application. We will also have a section on e-permitting and new permitting guidance. Details and how to register...
 

If you have a specific question about a particular set of circumstances at your facility, contact us directly.

What's New for Emissions Inventory Reporting?

The Emissions Inventory Section produces an annual PDF which summarizes changes and topics of interest prior to the start of the new emissions inventory reporting season.

CY2017 Emissions Reporting Updates

CY2016 Emissions Reporting Updates

CY2015 Emissions Reporting Updates

CY2014 Emissions Reporting Updates

Who must submit an Emissions Inventory?

Instructions on who must submit an inventory and how to submit an inventory can be found in our General Instructions.

Can a company obtain a list of facilities that must report?

The Emission Inventory Section makes every effort to track facilities' Emissions Inventory reporting requirements; however, it is the owner/operator's responsibility to know which facilities must report. Contact us for assistance in identifying a comprehensive list.

How can a permit be cancelled?

A permit may be cancelled when a facility permanently ceases operation or when either DEQ or the facility representatives determine that the facility qualifies for "permit exempt" or "de minimis" status as defined in OAC 252:100-7. A facility representative may self-determine the facility's eligibility to claim either status and request DEQ cancel the permit. A cancellation request should be made in writing and address the following:

  • Provide reason for cancellation (closure, permit exempt, de minimis)

  • Reference the permit number

  • Provide facility and company name

  • Provide date when facility ceased operations or became eligible for "permit exempt" or "de minimis" status

Where the facility has ceased operations, please indicate if emitting equipment has been removed or remains in place. Call 405-702-4100 and ask to speak with permitting staff for additional guidance.

What is the Emissions Inventory reporting deadline?

The inventory shall cover operations during a calendar year and shall be submitted on or before April 1 of the following year.

What are acceptable Emissions Inventory reporting forms?

The Oklahoma Air Pollution Control Rules in OAC 252:100-5-2.1(a) state, "The owner or operator of any facility that is a source of air emissions shall submit a complete emission inventory annually on forms obtained from the Division." Therefore, any forms other than those made available from the Department are not acceptable for reporting.

Using Redbud as a tool for reporting serves as an acceptable "form" for reporting. For hard copy submissions, Turn Around Documents (DEQ Form #100-730) are available on the AQD forms web page.

What is Redbud?

Redbud is a DEQ web-based reporting application and is the agency's recommended tool for submitting Emissions Inventories. Redbud training videos are available here.

How does a company access Redbud?

The company Responsible Official (RO) is issued a User ID and password via email around the first business day in January. A new password is created annually. This ID and password can be used to access information for that company's facilities here.

Can more than one person in our company use Redbud?

Yes. The login and password information applies to your company. Any company employee who is duly authorized by the company RO can enter information.

Can I get a Turn Around Document (TAD) for a single facility, or do I need to generate one for the entire company?

Within Redbud, a current year TAD for a facility can be created and downloaded in PDF format for printing prior to and/or after final submission. Click the 'Generate Turnaround Document' button on each facility's page in Redbud.

Can someone besides the Responsible Official (RO) also receive the Redbud final submission confirmation email?

Yes. Enter the Additional Contact's details on the Responsible Official page in Redbud. This person will be sent a copy of the confirmation email when it is sent to the RO. This information will not be stored or used elsewhere.

Does the Responsible Official (RO) have to physically sign the final submission when using Redbud?

No. The RO does not need to physically sign the final submission when using Redbud. Under Oklahoma Statute (12A O.S. sec. 15-101 et seq.), compliance with the conditions on the Redbud Attestation (Agreement) page results in a legally binding electronic signature. Users must agree to this Attestation each time they log in to Redbud.

However, the RO does need to physically sign the certification page when submitting a hard copy submission or an amendment to a previously submitted Emission Inventory.

How can a company designate or change a Responsible Official (RO)?

Complete DEQ Form #100-882 and mail the original completed form to the address listed on the form.

How can a company designate or change a Main Facility Contact (MFC)?

Submit the MFC contact information (name, title, email, address and telephone number) by email to the aei@deq.ok.gov.

How long must we retain records?

All supporting data, including actual production, throughput, and measurement records along with engineering calculations and other data utilized in accordance with OAC 252:100-5-2.1(d), must be maintained for at least 5 years by the current owner or operator at the facility in conjunction with facility records of the emission inventory. This information must either be submitted to the Division or made available for inspection upon request.

What if an error is discovered in our inventory?

If DEQ finds an error, a company may be required to submit corrections for inventories submitted over the past 5 years. If the company finds an error, the company need only correct the error if it occured within the last three years. Contact our office for instructions on submitting an amendment.

Reporting Requirements when converting to a Permit by Rule (PBR)

If the removal of permitted equipment causes a facility operating under an Individual or General Permit to become eligible for a Permit by Rule, the facility must still submit an emissions inventory for the year in which the equipment was removed. If the facility was eligible for a Permit by Rule the entire year (and it is not a required triennial reporting year), the facility does not need to submit an emissions inventory. The emissions inventory from the prior year will be used to satisfy the PBR reporting schedule.

Although the Emissions Inventory Section makes every effort to track facilities' reporting requirements, contact us if you believe there is a discrepancy.

Additional PBR reporting guidance is available in the General Instructions.

Subchapter 5 of OAC 252:100 directly governs the submission of Emissions Inventories. For any question or in any situation, the Air Quality Rules always apply.

 

EMISSION INVENTORY FAQS

 

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